Five Things to Remember Before You Open Your Own Studio

I’ve touched on this sort of thing before, but it certainly bears repeating: being a photographer and running a photography studio are not the same thing. They’re not mutually exclusive–many people do both–but being good at the one doesn’t inherently make you good at the other.

 

Don’t believe? Try switching it around. Think of someone you know who is a whiz at accounting or business management … someone who is good at business. To your knowledge, the person has never touched a camera that didn’t also feature a ringtone. This Ansel Adams Wannabe comes up to you and says “Hey guess what! I’ve decided to open a photography studio!”

 

You: That’s great! I didn’t know you were a photographer!

AAW: Well, I’ve never tried it … but I know how to manage books and balance a ledger and everything. I figure the rest I can just pick up as I go!

 

It sounds crazy, right? Being good at business isn’t enough to build a successful photography studio. But the reverse is true, too. So as a public service, here are a few things I wish someone had told me before I opened my studio:

 

1.       You don’t get to be just a photographer anymore. When you open shop for yourself, great photography is your product. But there still needs to be machinery in place so people can get to your product.

Even before you take that first picture, you’ll find yourself juggling a dozen or more roles: CEO, Appointment Setter, Marketing Director, Brand Manager, Customer Service Rep, Bookkeeper, accountant, Collections Guru, Window Washer, and more. Oh, and somewhere in there, Photographer.

Your mad skills will be what people see, but the sooner you understand you’ll to need skills in multiple areas, the sooner you can start getting better at all of them.

2.       Of all your skills, “people skills” are the most important. At the end of the day, photography is a people business. Even if you primarily shoot natural landscape or urban images, your clients–the ones you have to deal with to get work and to get paid–are going to be people. Consequently, the better you can work with, listen to, and take care of those you do business with, the more success you’ll see.

3.       Referrals are your life’s blood. Word-of-mouth testimonials make up the most powerful source of new business for photographers. People are much more comfortable trusting the recommendation of a friend than a web ad or direct mail flyer. That means part of your job is to make your current customers WANT to refer you.

It’s not enough to do outstanding work: you have to actually encourage people to talk. That doesn’t necessarily mean a formal referral program: sometimes it can be as easy as letting folks know just how much you appreciate them telling their friends about you.

4.       Getting into new gear can kill you. I have a friend who’s into cycling. She rides on weekends, maybe once through the week–yet she has thousands of dollars’ worth of cool gear. She’s constantly drooling over magazines and catalogs–she calls it “bike porn”–looking for her next purchase.

I know a few photographers like that, too.

I know, I know: it’s easy to get caught up in buying fun and exciting new toys “for business”. Better lenses, better lighting … it’s all simple enough to justify, but there comes a point of diminishing returns. I’ve wasted god-only-knows how much money over the years buying gear that ended up collecting dust in a corner somewhere … so be careful with those extra expenses.

5.       When it comes to your own horn, Toot! Toot! Toot! OK, nobody likes to brag. But the simple reality is that even in the age of social media, nobody is really going to care what you’re doing unless you give them a great reason to. And that, in a nutshell, is the definition of marketing.

Portfolios are necessary in our line of work: showing people what you’re capable of is probably the best way to tip them over from being a contact to being a customer. Thing is, though, if no one knows you exist, they’re not going to look at your stuff. Get out there and market yourself, and let your portfolio market your skills.

 

Running your own photography studio is fun and rewarding. Just remember to test the depth of the waters before you take the plunge.

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3 Great Ways to NOT Get Paid for Work

I have a small blurb that gets printed on the bottom of every invoice I send. It simply says, “I’d love to give my friends a discount … but my enemies don’t use my services.” That’s my philosophy, and I try to stick to it: my rates are extremely reasonable, so except in rare cases, I don’t give discounts and I don’t do free work.

But everywhere I look, I see freelancers practically (and in many cases, literally) giving work away. Especially with newbies, it can easily become a trap that sets the tone for your entire business. If you want your business to succeed, however, it’s a trap you should avoid at all costs.

Why on Earth Would I Do This for Free?

Why would a creative give away work? How about “It seemed like a good idea at the time”? As ludicrous as it sounds, there are circumstances where it might appear practical.

In the retail industry there is a tactic known as “loss-leading,” where a store will offer a popular product at a ridiculously low price in order to drive traffic. A grocer, for example, might offer a 12-pack of soda for two bucks. They know they’ll lose money on the purchase, but they also know that people coming into the store aren’t likely to leave with JUST soda: the “loss” usually “leads” to more sales overall.

Larger companies will often approach independent contractors with this same offer: “There’s no budget for this job, but it would get your foot in the door and set you up for more work down the road!” To a struggling freelancer, it can sound like a dream come true, but it’s more probably a nightmare. The job gets done, but nothing else materializes; instead, work is dangled in front of the next photographer in line, along with the same veiled promise of more.

Essentially, this leads to doing a buncha work and still going broke … and frankly, you can just as easily skip the work and go broke sitting at home and binge-watching Rick and Morty. My advice? Walk away from any job that only offers a theoretical future payoff.

“Let Me See What You Can Do”

Another scam that even big-time agencies fall prey to is the Myth of Spec Work. Basically, some potential client comes to you and says “Let me see what you would do IF I give you this job (or account).” Translated, that means they want to see a design (or several) and well-fleshed-out-if-not-finished creative ideas so they can decide whether to hire you … all on your dime.

This is a very common practice in the creative world, but it’s a game I won’t play. I get a lot of flak for it, too: “Surely you can’t expect us to pay for work sight-unseen?” Well, no, but that’s why I have a portfolio. Look at the work I’ve done for others and understand I can and will do the same quality of work for you … but don’t expect me to take time away from my other clients (who ARE paying me) to do freebies for you.

So what if you’re so new you don’t have a decent portfolio? Well, I’d argue you really aren’t ready to go into business for yourself. But even so, if you need portfolio pieces, why constrain yourself by the limitations of spec work? I once had a client approach me wanting some really boring product shots done on spec; I turned them down, then took the shots I thought they really needed (which were much more dynamic and engaging) on my own. Those pics are the ones that went in my portfolio.

“We’ll Pay Your Invoice … Oops! Just Kidding!”

The worst way to lose money on a job is probably when you lose it yourself because of something stupid or careless. Remember, just because you got paid doesn’t mean you’re off the hook: particularly if the client paid with a credit card or an online service like Paypal, it’s easy for them to revoke the payment (what’s called a chargeback) if they find mistakes or inaccuracies after the fact.

Having said that, some unscrupulous clients will play the chargeback card whether they have legitimate cause or not. The banks tend to protect their users by default, but if the chargeback is unwarranted, you have the option of disputing the charge. 

The key thing to remember is, you’re not here just to do great work: you’re here to get PAID for doing great work. Keeping that as your focus is key to growing a successful freelance business.

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My Wedding Client Wants a Refund: Now What?

One of the biggest draws to photography as a profession also happens to be one of those things that can get you into trouble: creative vision, artistic license … call it what you will, we’re always looking for that perfect shot, the one that transcends the mundane and puts the “extra” in extraordinary.

If you’re doing portfolio pieces, this is fine. But in certain commercial scenarios–weddings are a prime example–sometimes the client wants ordinary. Some people simply can’t see beyond clichés … and if the final product doesn’t match their vision, well, it’s wrong, plain and simple.

Now, if you’ve done even a couple of weddings, you’ve probably already learned to leave a good chunk of your creativity at the door and go for standard shots. That’s usually the best and easiest way to get the job done. But sometimes, for whatever reason, the client still isn’t happy and starts demanding money back. So what do you do? Here are a few suggestions:

Validate the claim.

The first decision thing to do is decide if the complaints are justified. Did you miss a key shot? Is the final product up to professional standards? If you really did screw up, a full or partial refund might be in order. Even if you don’t feel it’s your fault, sometimes the fight isn’t worth the aggravation: it might be better to cut bait and get on with your life.

Dig in.

If you feel you held up your end of the contract, and if the fight is worth it, it’s OK to stand your ground. If the client is as determined as you are, this will lead to a couple of likely scenarios: a chargeback (if the client paid by credit card) or a court battle. In either case, your best friend from here on out is the evidence you can provide.

Get your story straight.

I’m going to assume you were already savvy enough to get a signed contract before you started. That will be hugely beneficial … but it’s also a good idea to get your entire argument down on paper, too, preferably in a carefully worded letter to the client. List all the client’s complaints as evidence that you understand the charges, the add your justification for each item.

This is also a great way to wrap your head around both sides of the case. In truth, the judge may never look at your notes (although an arbitrator in a chargeback dispute probably will), but they are admissible in court, and the fact that you wrote the client with explanations shows you tried in good faith to resolve the conflict.

Keep the tone of the letter civil, and be as objective as you can. Skip the insults, and try not to make judgement calls. Stick to the facts: the more rational your argument, the more believable your version of events.

Bring up the contract.

Most disputes of this nature are going to be conceptual rather than contractional, but if the client is accusing you of missing important shots or not being available hours after the wedding was supposed to be over, feel free to fall back on the language of the contract. Again, remain as calm and collect as you can: let the contract speak for you.

Accept the inevitable.

If nothing you’ve done thus far has placated the client, and words like “court’ or “lawsuit” are being bandied about, there is no need to keep beating your head against the wall. Acknowledge that a court date will most likely ensue, then set it aside until that time: anything else you need to say can be said in front of the judge.

Obviously, this won’t keep the client from continuing to contact you. And while you don’t need to argue anything the client brings up, you do need to respond to any communication; a simple “I received your letter, but stand by the response in my letter dated 00/00/0000″ acknowledges the client’s correspondence without an argument … and without leaving yourself open to charges of “I tried to contact him, Your Honor, but he ignored my letters!”

 

At this point, you’re mostly waiting for your day in court. One other thing: if the situation is dragging on, you can always offer to settle. That doesn’t mean you’re admitting guilt–and you should go to great lengths to not–but rather you’re willing to compromise because it’s in your best interest.

Of course, if the client were willing to settle, the idea would probably have already come up. But there’s always the chance the client underestimated the amount of hassle involved, and is now in more of a mood to negotiate. Just make sure to get the deal in writing, and be certain it fully releases you from all claims past, present or future pertaining to the event. Make sure that once any money is paid out by you, you’re able to wash your hands completely of the client.

Finally, I won’t say a lot about lawyers, but I will say this: I’m not one, so don’t consider any of these actual legal advice. What I am is a professional photographer, and my professional photographer advice is simple: it’s not about whether you can win a case, it’s about not having a case to worry about.  With a little forethought and common sense, you can easily avoid situations now that could take a whole lot of resources to resolve in the future.

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Going It Alone: 4 Great Resources for Starting Your Photography Business

Here’s a joke: What’s the difference between an amateur photographer and a professional? Answer: An amateur photographer also has a full-time job. A professional photographer is MARRIED to someone who has a full-time job.

(cue laugh track)

That’s not always the case, obviously, but it certainly has a ring of truth: for most of us, photography is an avocation, not a vocation. But haven’t you at least dreamed of having a business card that reads Your Name Studios and included the title “Photographer”? Because that’s what we are, right? At the end of the day, no matter what we may do to pay the rent, in our hearts we’re first and foremost photographers.

The idea of owning a studio or even being a freelancer is definitely romantic. On the other hand, it takes more than just a good eye to grow a successful business. One of the most consistent mistakes I see photographers make when they try to go out on their own is believing they can do it all themselves. Anything’s possible, but it’s highly unlikely.

This is the case with any sole proprietorship, but it seems especially true for those in creative fields: Music, theater, design … and yes, photography. Maybe we’re too in love with the image of the “starving artist” to really consider our art to be a business … but if you’re going to make a living at it, you can’t afford not to think of it that way.

Having said that, running a business requires an entirely different skill set than taking pictures. That doesn’t mean you can’t do it, but no one says you can’t ask for help. A good place to start is John Harrington’s excellent resource, Best Business Practices for Photographers. Now in its third edition, the book is a comprehensive guide to starting and growing a successful and satisfying photography business.

Harrington’s book touches on legal issues, but for a more in-depth and experience-based view, check out photoattorney.com. Carolyn Wright is both an attorney and a photographer, and she does a great job helping you navigate contracts, copyrights, and legalese.

Getting paid can also be tricky for a creative … but not getting paid can be catastrophic. This article from Photo.net lays out a number of good tips and technique for making sure you get compensated for your work. It’s also good to cultivate a relationship with a representative of your bank to help deal with risks like bounced checks or chargebacks.

Finally, it sometimes helps to remember that you’re not the first person to do this: look into joining a community of professional photographers like Professional Photographers of America or American Photographic Artists. Being able to converse with others in the business can be invaluable, plus you’ll gain access to resources, critiques, networking, and more. Not only can an association be a source of support, it can also be a source of personal validation.

Starting and maintaining any small business can be challenging, but running your own photography business means wearing a lot of different hats: artist, accountant, office manager, sales agent, and more. While it may not always be as glamorous as your dream, with skill, careful marketing and a professional reputation, you can build the rewarding career you’ve always wanted.

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How Can Photographers Adapt to Mobile Commerce?

As commercial photographers, we are increasingly being asked to optimize our images for digital implementation. First it was for websites, then for tablets; now, customers are demanding images that feature hi-res clarity (ideal for sales) at ridiculously low file sizes (for faster load times.

From the retailers’ perspective, this makes perfect sense: on average, mobile now accounts for more than half of all online traffic around the globe. More and more, people are browsing and shopping online stores through mobile devices, even on the weekend. To leverage this trend, e-commerce sites need to be able to convert on mobile … and that means optimizing their sites for speed, aesthetics, and ease-of-use.

It is essential that mobile sites offer customers the necessary resources to make quick, informed purchases. Users are accustomed to the process that already exists with desktop machines; intelligent, responsive design ideally provides that same experience for shoppers, regardless which device they’re on.

While it makes sense for merchants, this need for responsive design can pose challenges for photographers. The stickiest part is reducing file size while maintaining image clarity. There are multiple ways to do this, but photogs are better off handling the size reduction personally, as opposed to letting programmers solve the issue.

Too often, the programmer simply places the largest image on the webpage, then “shrinks” the dimensions through the source code. Images become blurred and colors fade, making the product unviewable; worse, load-times are still dangerously long.

It has been shown that most consumers will give a website about 2 seconds to load on a desktop or laptop. They are slightly more generous on mobile devices — allowing 5 seconds – but that still leaves an incredibly small window for capturing their interest.

To alleviate this problem, photographers should provide programmers with at least two sizes of every picture. The site can have a smaller image for lists, with an option to view a larger image in a pop-up or on a separate webpage.

This also allows the photog to make sure that the images all have the best color balance and sharpness. This can sometimes be as simple as selecting the most appropriate file format. Normally, JPEGs will be the most logical choice for ecommerce use, as they offer the highest quality at the smallest file size.

For thumbnails or extremely simple images, GIFs are another option. GIFs should never be used for large images, however: the file will be huge with no way to make it smaller without obscuring the picture.

PNGs are sometimes an acceptable alternative to either JPEGs or GIFS. For simple decorative images, PNGs’ smaller file size can be an advantage; PNGs also allow for transparent backgrounds.

Most image editing programs can save images to any of these file types. Adobe Photoshop is obviously the industry standard, but there are other good programs that exist.

All trends are pointing to mobile commerce as the future for online shopping. Commercial photographers should embrace this rapidly changing medium and develop techniques to profitably fulfill the image needs of digital merchants.

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Do Photographers Need Professional Chargeback Help?

credit cardsAs a professional photographer, chances are you don’t have an immense wealth of knowledge when it comes to payment industry regulations. However, that subject is one in which what you don’t know can hurt you.

What is a Chargeback?

These days, chargebacks are most commonly associated with online transactions, but they do still occur for card-present businesses.

A chargeback is essentially a kind of bank-enforced refund. The practice is based on old payments industry infrastructure dating back the early 1970s and intended as a way of encouraging consumer confidence in credit cards. Essentially, a chargeback gives the cardholder the right to request that a transaction be overturned either because of criminal fraud or an error on the part of the merchant.

Technically, those are the only two justifiable reasons why a cardholder should be granted a chargeback. Unfortunately, cardholders often attempt to dispute chargebacks without proper justification—a practice known as “friendly fraud.”

It’s important to distinguish between these loss sources so as not to lose funds unnecessarily due to groundless and excessive chargeback claims.

When is a Chargeback Justified?

Practices which fall under the umbrella of criminal fraud are relatively straightforward. This could mean that the customer used stolen cardholder or account information, or in some other way managed to impersonate a cardholder. There is little one can do to avoid a chargeback if they process a transaction which is later found to be the result of genuine criminal fraud.

So, what does it mean to receive a chargeback due to merchant error? There are several different potential chargeback triggers here:

  • The customer didn’t receive the correct number of proofs.
  • The proofs arrived late / did not arrive at all.
  • The customer was billed for the incorrect amount, or is accidentally billed twice.
  • Services did not represent what was contractually promised.
  • Customer attempts to contact you to resolve any above issue, with no response.

If any of these are applicable, you might find yourself facing a chargeback resulting from merchant error.

When is a Chargeback Not Justified?

You might assume that most chargebacks fall into one of the above-mentioned valid categories. However, the data suggests that more than 80% of all chargebacks may be friendly fraud cases.

Any of the below-mentioned situations would be an example of an unjustified chargebacks, and therefore, friendly fraud:

  • The customer doesn’t like how they look in the picture.
  • The entire process costs more than the customer expected.
  • The customer didn’t actually read and understand their contract.
  • He or she was just trying to get something for free.
  • The customer failed to contact you to try and resolve their issues first.

What Can I Do About Chargebacks?

Fortunately, there are steps you can take that will help insulate your business against these largely-avoidable loss sources:

  • Create a fair and easy-to-understand customer contract, and have customers sign-off on this before providing any paid services.
  • Provide top-notch customer service, ensuring you live-up to the expectation of service outlined in your contract—this means appointments, pricing and shipping dates.
  • Keep documentation of all interactions you have with customers. Save all emails, and keep copies of all written material on-file.

Of course, these preemptive strategies won’t be enough to counter every chargeback case; by its nature, there is no way to really prevent friendly fraud from happening. The only really effective way to deal with a problem like friendly fraud is to consult with a professional chargeback mitigation service.

If you’re in the market for a solution to fight back against friendly fraud, as well as to help prevent chargebacks resulting from other loss sources, we recommend you check out Chargebacks911. As this Chargebacks911 review points out, they are widely established as the industry experts regarding friendly fraud prevention.

Just remember—if you’re facing a real chargeback problem, fighting back is not a lost cause. With the right tools and insight at your disposal, you can quickly make chargebacks a thing of the past.

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